Your obligations and their impacts within the framework of cosmetic regulations

Cosmetic regulations

As a manufacturer or distributor of cosmetic products, you are subject to several European regulations aimed at ensuring consumer safety and product compliance. These regulations include:

Regulation (EC) No 1334/2008 : on flavourings and certain food ingredients with flavouring properties for use in and on foods.
Regulation (EC) No 1223/2009 : on cosmetic products, establishing safety standards and requirements for the labelling and composition of products.

These regulations require you to collect and regularly update numerous documentary guarantees from your suppliers, including:

On their processes :
- Certificates of conformity to European standards
- Quality questionnaires
- Codes of Conduct
- Quality commitments
On their products :
- Technical data sheets
- Laboratory analyses
- Regulatory certificates
- Declarations of conformity
- Monitoring plans

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Impact of your current processes

Currently, your teams manage these processes manually:

Collection and update

Sending emails and manual reminders
Collection of various documents (PDF, Word, Excel)
Archiving documents in complex folder structures

Monitoring and evaluation

Tracking dates and deadlines via Excel files
Manual data entry into Excel
Manual verification and evaluation of documents and certifications

Consequences for your organization

With a large number of suppliers and product references, these manual processes result in:

Outdated or non-compliant data

Lack of response or delays from suppliers
Difficulties in tracking certifications and compliances
On average, about 35% of data is outdated or lacking updates

Time-consuming and low value-added tasks

Heavy administrative costs for managing reminders and collections
Multiple reminders required to obtain the required documents
Managing many Excel files

Lack of global and reliable visibility

Fragmented and incomplete monitoring of your suppliers' regulatory compliance
Manual data entry, leading to potential errors and partial vision

A platform adapted to your needs

Track your suppliers' compliance with Tracklab

Optimizing these processes is essential to ensure the continued compliance of your products with European regulations, guarantee consumer safety and maintain your company's reputation in the market.